Backing up and storage of important files is a vital part of any business. Traditional paper files can take up a lot of storage space and be difficult to access for quick reference while also being vulnerable to fire, theft or flood. Document Scanning is the greatest solution to this issue. In the digital age, moving to a low paper office is easier than ever and Easi-Scan are the experts at bringing this service to your office.
Check out the benefits of scanning your files with Easi-Scan:
- Save space and money
Hard drives take up very little space which minimises your storage and handling costs - Allow easy access to records
Accessing files on a hard-drive is quick, efficient and easy. - Provide access to multiple copies
We provide copies of your files on at least 2 hard-drives. They allow several people to access the files at once. This also provides backup in the event of theft, loss or damage. - Provide responsible destruction
All files are securely shredded. All paper is recycled after shredding. - Allow libraries to expand
Libraries can be expanded over time as more files are available to scan.
Important Considerations
Each of our staff members has signed a Confidentiality Agreement regarding the handling of client files. Your files are stored at our secure premises. We can stagger the process to spread the costs over time.
Tips for Saving Money
Preparing the paper for scanning is our most labour intensive , time consuming job. Neat and tidy files are the easiest and cheapest to scan. Flat, white, typed A4 paper will give you the best scanning job.
Avoid:
- Glue and sticky tape
- Heavily folded paper
- Bright coloured paper
- Small staples
- Pencil and red pen
- Illegible copies
The quality of the files you give us can directly affect the product quality you get back.